Health and Safety Information
- for all Exhibitors

STATEMENT:

It is the policy of The Longevity Show Ltd to endeavour to seek the co-operation of all concerned to achieve the highest standards, in all aspects, of health & safety. The Longevity Show Ltd and Tobacco Dock, within the scope of their own laid down Policies, have a responsibility to ensure that safe working practices are maintained at all times, which includes ensuring that provision is made whereby persons other than The Longevity Show Ltd or Tobacco Dock employees are reminded of their responsibilities whilst working at the venue.

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As an Exhibitor, Contractor or Agent you have a duty under The Health and Safety at Work Act 1974, and all of its component parts, to ensure that all personnel contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety but also that of others working or attending the vicinity.

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Under the current COSHH Regulations (Control of Substances Hazardous to Health), exhibition stands are considered to be a workplace. It is therefore your responsibility to ensure that all your staff and subcontractors have received sufficient Health and Safety training and are provided with the correct protective clothing and equipment to enable them to carry out their work in a safe manner in accordance with COSHH and the Act.

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You are also required to have in your possession a copy of your own Health and Safety policy, a Risk Assessment and certificate of Liability Insurance and a copy of the Health and Safety policy document of each contractor employed by you which may be requested during the exhibition. You must also ensure that you have a copy of the Health and Safety Policy for each subcontractor employed by you excluding those appointed by the Organisers.

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Following are some of the principal areas, which need to be brought to your attention. If you have any queries, please contact: HSE National Information line on 08701 545 500.

GENERAL REGULATIONS:

• The exhibitor responsible for the stand should ensure that a suitable and sufficient assessment of risks to the health and safety of employees whilst they are at work has been carried out. It should also cover persons not in his employment, arising out of, or in connection with the part the exhibiting company is to play within the exhibition (i.e. during the exhibition build-up, open days & breakdown). Such an assessment should be recorded and reviewed as necessary.

• A person must be appointed who is responsible for health and safety matters on the stand. Their contact details should be detailed in your risk assessment.

• Operatives should wear suitable protective clothing relevant to their job which includes eye, hearing, foot and hand protection.

• During the build-up and breakdown periods your staff and sub-contractors should be constantly reminded by you of the need for vigilance regarding the health and safety of themselves and those working in their vicinity.

• You must ensure that portable power equipment is used for the purpose for which it was designed and that the safety guards and dust collection bags are correctly fitted and used.

• It is your responsibility to ensure that all equipment is PAT tested and pre-wired units comply with venue regulations before they are installed on site.

• You must ensure that portable electric tools are used with a minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it.

• No electrical cables must be allowed to cross gangways, passageways and fire exits.

• Any work area must be maintained free from general waste materials that could present a hazard to operatives.

Any equipment being demonstrated (i.e.: operated as part of an exhibit) on the stand must be inherently safe and not create a hazard to staff or visitors at any time. Moving parts of machinery and other working equipment must be efficiently guarded to the UK Health & Safety standards, which is normal for its operation in an industrial setting.

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CDM REGULATIONS (CONSTRUCTION, DESIGN, MANAGEMENT REGULATIONS 2015)

Exhibitors need to ensure that their participation at an event is carried out safely.

The Construction, Design & Management (CDM) Regulations do not replace any existing law but are intended to provide a framework to help you ensure that your stand is constructed safely and help you understand your obligations.

Heavy Lifting

• If you have large items being delivered please ensure that you are able to move them, either by contacting Santis Global (our official Freighting contractor) who will be able to arrange to unload and/or deliver the item to your stand, or by providing your own trolley to move items to your own stand. You may not bring your own forklift.

• Please ensure that any of your staff that will be moving items have been trained in manual handling procedures.

• If an item is too heavy do not lift it, ask for help.

Site rules and induction

CDM places duties on the Principal Client, Principal Contractor & Principal Designer, as well as all contractors on site to apply the following safety principles;

• Eliminate or control risks so far as is reasonably practicable.

• Ensure work is effectively planned.

• Appoint the right people and organisation(s) at the right time.

• Make sure everyone has the right information, instruction, training and supervision to carry out their work safely and without risk to health.

• Have systems in place to cooperate and communicate with other contractors/persons onsite.

• Consult workers with a view to securing effective health, safety, and welfare measures.

• Any actions required should always be sensible and proportionate to the risk. 

Why have site rules & induction?

• It is a stated requirement under CDM.

• The law requires all of us to work safely.

• We are each responsible for our own actions. Anyone can be prosecuted, fined, even imprisoned for not working safely.

• Everyone has the right to expect to work in a safe environment and go home without injury.

First: be aware of the types accidents most likely to happen on the Exhibition site. For example:

• Vehicle and mobile plant accidents

• Falls from height/ being struck by falling objects

• Accidents with hand and power tools

Second: be aware of your own employer’s inductions & risk assessments

Your employer should provide you with a task specific induction / toolbox talk on arrival at work. You need to know what your employer’s risk assessment says – and apply them to the work you do

Third: be aware of the Exhibition site safety rules

As well as your employer’s assessments, you need to comply with the following site safety rules:

Follow the Contractors’ & Employers’ Code of Conduct:

• Be mindful of your behaviour at all times.

• Do not smoke: Smoking is not permitted, including E-Cigarettes.

• Hi-vis vests and appropriate footwear to be worn at all times.

• You must ensure the utmost care & consideration is taken when working.

• Do not drink alcohol: Alcohol on site is not permitted.

First aid arrangements:

• Bring a first aid kit.

• If you need help please speak to venue Security, positioned throughout the hall.

General safety requirements:

• Keep the place you are working tidy – avoid slips, trip and falls.

• See something unsafe? – deal with it yourself if you can or report it to the Organisers Office.

• Report accidents – even minor ones – it could prevent a more serious one.

• If you see someone acting unsafely, it is your duty to stop it and report to your supervisor.

• If in doubt, stop and ask your supervisor.

General site requirements:

• Use the toilets and hand-wash facilities provided throughout the venue.

• The use of alcohol or drugs is strictly prohibited onsite. Random testing may be carried out.

• Check any equipment you are using before you start and report any concerns immediately.

• You are responsible for removing your own waste and disposing of it safely.

• Liquid waste must not be poured into either rainwater, foul water sewers or drains.

Site rules for use of vehicles, and operation of mobile plant:

• Valid full driving license for the type of vehicle used.

• Evidence of training for the type of vehicle/plant used, as well as employer’s authorisation to drive.

• MPH speed limit on site.

• Seat belts used if fitted.

• No passengers carried, unless a proper seat is fitted for each person.

• All reversing vehicles have a banksman.

• Plant and Site vehicles (including forklifts, pickers, and site vehicles) may only be driven by people who have supplied a relevant, in date license to the Operations team.

• Safety reversing alarms used on all vehicles operated in reverse, if applicable.

• Passengers MUST NOT be carried on forklifts or vehicles if there is no provision for a passenger. Authorisation to drive may be removed by organiser for repeated breaking of these rules

Site rules for work at height:

• Avoid working at height where possible.

• Suitable towers, ladders and stepladders are fit for purpose, in good condition, and used safely.

Site rules for use of power tools:

• Training and your employer’s authorisation are required for the use any type of power tool.

• Use of eye, hearing or other Personal Protective Equipment (PPE) is used where appropriate.

All hot work activities that may generate enough heat to cause ignition are prohibited. This may include gas or electric arc welding; use of LPG torches or blowlamps; hot air paint strippers; lead welding; angle grinding; If in doubt, ask!

Site rules for basic PPE:

• Hi-vis (worn properly) & safety footwear to be worn at all times.

• Other PPE: e.g. safety helmet, are worn as required by your own risk assessment

Disciplinary action in relation to safety

Safety is in the same category as work performance, and other disciplinary issues. Breaking safety rules will result in a warning to the person concerned and to the company employing them. Repeated breaches of the safety rules may result in the Principal Contactor requiring the removal of a contractor from site.